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6 Benefits of Automating CMS With SharePoint & PowerApps

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Automating CMS

SharePoint and PowerApps are popular cloud-based applications that can be used for automating CMS functions. They have been around for a long time, which means they are mature and stable. These applications have a dedicated developer community as well, which means there is extensive support from vendors and online resources to help you improve your digital experience.

For organizations that use Microsoft Office 365 and SharePoint, an automated CMS setup can be a great way to improve productivity and reduce costs. But it’s also quite simple for businesses not on Microsoft to set up and get a SharePoint-based CMS up and running in no time. Automating CMS is an easy way to boost productivity and efficiency in your business. The ability to quickly create content and make updates with just a few clicks is a huge time saver. With an automated CMS solution built on SharePoint or PowerApps, you can spend less time managing content and more time creating value for the relevant stakeholders.  

This automation also helps you to save time, energy, and money by eliminating the need for manual processes that take up a lot of resources. Like any other process, the same concept applies to the automation of content management systems. It allows computers or software applications to access data from different sources, understand it, and perform tasks automatically without human intervention once they’re set up correctly. 

Why SharePoint for automating CMS ops 

1. Simplify content management with an intuitive platform 

If you’re looking for a more structured approach to content management, SharePoint might be what you need. SharePoint allows you to automate your CMS by using PowerApps as a tool for organizing and presenting data. It has all the capabilities of other CMS platforms, but it also comes with many useful features that can make content management easier than ever before. For example, SharePoint has a built-in search engine that allows you to gather data from across your organization and display it in an easy-to-read format.  

You can use SharePoint to create an internal site for a team for a specific set of people in the organization that’s mobile-friendly and customizable. Using such an intranet site or portal, you can create a content management solution for your team that’s easy to manage and update. You can also create custom dashboards that display the most relevant information for different groups of people within your company. SharePoint makes it easy to manage content on multiple platforms at once without having to worry about security issues or compliance concerns. 

2. Easily Integrate SharePoint CMS with existing systems 

SharePoint and Power Apps are both cloud-based solutions. This means that you don’t have to worry about IT or servers and focus on what matters: serving customers. 

Additionally, SharePoint and PowerApps are built on the same technology platform. This allows for easy integration into your existing systems so they can work together seamlessly and maximize their potential. You can use SharePoint as a hub for all of your content and data. This will let you centralize all of your information into one place, making it easier for everyone in your organization to collaborate. Plus, SharePoint comes with built-in security features that keep sensitive data safe from breaches and unauthorized access. 

Since SharePoint is easy to use and has a low learning curve, it won’t take long before your users will be comfortable with setting up automated content publishing in no time at all! 

3. Improve productivity and reduce costs 

One of the biggest benefits of automating CMS is that it allows you to reduce your operational costs by reducing the number of employees needed to manage content and data. While you may be able to find other solutions that can help you automate your content publishing, none of them are as powerful and easy-to-use as SharePoint. Especially if your organization runs on Microsoft Office 365.  

SharePoint works seamlessly with Office 365 and PowerApps, making it easy for everyone in the organization to access their content from any device or location. You’ll also have access to a wide set of APIs that let you create custom apps or connect with third-party tools for even more functionality. 

Through these functionalities, you can: 

  • Reduce time-to-market for new content. 
  • Improve data quality in your DAM. 
  • Gain insights into how your content performs by building interactive dashboards using Power BI.  

4. Ensure accuracy of data 

When you automate your CMS operations with SharePoint and PowerApps, you can ensure that the data you’re collecting is accurate. Data accuracy is critical for legal and compliance purposes.  

In addition to automated data entry, you can use PowerApps to create forms so employees can fill out information on their devices. For example, if your company has a new benefit plan that needs to be implemented in your employee benefits portal (or any other system), HR can notify them through a SharePoint site for internal communications and solicit any details or consent they may require through a form. This way, employees will enter their responses directly into the system without having to call or email anyone in HR.  

 5. Streamline notifications and escalations 

Automating CMS with SharePoint and PowerApps allows you to streamline notifications and escalations. Notifications can be sent when an issue is opened, assigned to a team member or automatically closed as it’s resolved. Escalations are triggered when a ticket hasn’t been reviewed for too long and will notify the right person at the right time about issues that require attention.  

Notifications can be sent via email, SMS or other channels such as Slack messages or phone calls. It’s easy to personalize them depending on who needs to be notified (for example by filtering based on their role) and you have full control over which channel(s) they’re sent through – so if you don’t want anyone getting notifications through Slack but do want them via email or a Teams message then this that’s possible too.  

  6. Reduce Time-to-Market for New Content 

With SharePoint and PowerApps, you can have a new content item up in minutes. You can create a new content item directly from the PowerApps app canvas or by tapping an existing SharePoint list. This means you can create and publish new content faster, which can help you avoid the risk of accidentally publishing outdated or inaccurate information. When your content is managed in one place, it’s easier to keep its quality high. For instance, you can easily update the title, description, and metadata fields for each item when you create it with SharePoint or PowerApps. 


SharePoint and PowerApps are platforms from Microsoft that have been around for a long time, which means they are mature and stable. These applications have a dedicated developer community as well, which means there is extensive support available from vendors and online resources to help you improve your digital experience.  

An automated CMS can increase overall productivity, reduce costs and improve time-to-market for new content. By using SharePoint and PowerApps, you can streamline your content management processes and save time. In addition, these applications can improve the efficiency of your organization by automating tasks that are otherwise manual and error-prone. Contact us today to learn more about how we can help you implement these applications in your organization. 

Want to get started with a content management system and streamline your Office 365 usage? Get in touch with our experts today. 

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